Kansas City, MO

Midwest Summit 2023

June 23, 2023


What is the Midwest Summit? 

The Midwest Summit brings together the brightest scheduling minds across the region to make meaningful connections with other educational leaders and walk away with actionable steps to improve course scheduling. More and more academic leaders want to move toward a more data-informed approach to academic program review and academic planning, yet struggle with what data points are meaningful and accessible.  


Join us to learn how you can use data to understand the health of your academic programs and consider implications for academic planning.   Ad Astra is excited to showcase the newest strategies and best practices around course demand analytics, registration monitoring, and room scheduling during this year's event.

Summit Information


This year's summit is being hosted by our partner, University of Missouri - Kansas City.


Dates: June 23


Location: University of Missouri - Kansas City Student Union -

5100 Cherry Street, Kansas City, MO, 64110


Cost: FREE


8:30 – 9:00 am


9:00 – 9:15 am

UMKC Introduction and Housekeeping – Douglas Swink, Assistant Vice Provost for Enrollment Management

9:15 – 10:00 am

UMKC Hispanic Development Fund Project – Douglas Swink, Assistant Vice Provost for Enrollment Management & Tom Shaver, Founder and CEO of Ad Astra

Learn how Ad Astra has partnered with UMKC and the Hispanic Development Foundation to close equity gapsToday’s university students need clear paths to completion through productive, reliable, and conflict-free schedules to maximize their productive progress. Through this partnership, Ad Astra will identify strategies that close equity gaps and better understand how to promote equity and advance progress toward degree completion across HDF scholars, KC Scholars, gender, race/ethnicity populations. 

10:00 – 10:45 am

Northwest Missouri State University's Story: Scheduling in the New World – Dr. Jay Johnson and Terri Vogel

An even better pair than Mahomes and Reid, join the NWMO State team to learn how they have taken scheduling to the next levelThey may even let you see the ring!

10:45 – 11:00 am


11:00 – 11:45 am

A Partnership to Support Scheduling Strategies – Sarah Collins and Acadeum

As partners, Ad Astra and Acadeum can solve common scheduling challenges. Using data-driven insights to maximize course scheduling and leveraging a network of like-minded institutions to fill gaps and expand academic capacity, we are helping colleges and universities boost student and institutional success.


In this session you will learn:

- About Acadeum and their consortia and intuitional partnerships
- The benefits of course sharing
- The reporting and dashboard offering from Ad Astra to identify and track courses optimized for course sharing

11:45 – 12:15 pm

Product Roadmap and Ad Astra's Space Station – Charlie Stroble, Director of Product Experience and the Ad Astra Product Team

We are shooting for the stars! Hear from our product team about the 2023 Product Roadmap and Ad Astra’s Space Station.

12:15 – 1:15 pm

Lunch - KC Style

1:15 – 4:00 pm - Academic Leader Track

Academic Program Health & Planning 

More and more academic leaders want to move toward a more data-informed approach to academic program review and academic planning yet struggle with what data points are meaningful and accessible. Join us to learn how you can use data to understand the health of your academic programs and consider implications for academic planning. *Bonus - submit your academic program review or academic planning process to us before the workshop and our consultants will provide you with some customized recommendations on how to incorporate meaningful data into your plan. 


Provosts & VPs - Please send your Program Evaluation documentation no later than June 16 to Dr. Lisa Hunter and Angela Vietti at lhunter@aais.com and avietti@aais.com for review. Don't hesitate to reach out to Dr. Hunter directly if you have questions or want more information about the review.

1:15 – 2:00 pm

Breakout Sessions:

-Events: From Old School to New School – Charlie Stroble

  • Come learn cool tips & tricks in our current Events solution and hear about exciting new happenings coming down our yellow brick road. 

-Align, Predict, and Plan Session – Laura Kelley and Tom Shaver

  • Come learn about Ad Astra’s course demand analytics and planning.  How can we help your students get a direct route to completion with less delays and canceled flights – kind of like our new airport.

2:00 – 2:45 pm

Breakout Sessions:

-Optimization Session – Maggie Roberts

  • How can you maximize your existing space, streamline your process, and tidy up your room inventory?  We’re here to tell you!!  Come join Maggie to hear more!

-Putting it into Action: Align/Predict Workshop (Bring your logins) – Laura Kelley

  • Want to take your knowledge to the next levelBring your logins and scheduling problemsWe will be going into the application with real examples and solutionsSure it’s been a while since the Royals’ World Series win, but we will help you get in the game. 

2:45 – 3:00 pm


3:00 – 3:45 pm

Monitoring the Change – Ad Astra Team

We are ready for when Mid-West weather, hits are youJoin us to learn all about tracking daily registration and how to leverage reports within the application to get an even broader forecast.   

Round Table Discussions and Account Reviews – Ad Astra Team

3:45 pm

There's No Place Like Home: Closing Remarks and Space Station Giveaway – UMKC and Ad Astra


That's a wrap!

Nearby Accomodations


Aloft Kansas City Country Club Plaza

Hotel Website >


Hampton Inn & Suites Kansas City-Country Club Plaza

Hotel Website >

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Let's begin our journey

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Education is a journey. We set the course.

Ad Astra is the trusted partner of colleges and universities committed to graduating more students faster. ​Through data-informed planning and course scheduling, we empower institutions to remove barriers to completion while also ensuring financial sustainability.


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